Legal Secretary

Naples, Florida
Legal Secretary 
Naples, FL 
65-75K 


This individual is under the direct supervision of the Director of Human Resources or the Office Administrator. The individual in this position will follow established policies and procedures, performing a wide variety of secretarial duties for those attorneys and paralegals to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.  

Legal Secretary Responsibilities 
  • Provide confidential administrative support to legal staff; may provide specific secretarial support to a particular legal practice area, such as Litigation, Intellectual Property, Employment Law, Estate Planning, Corporate Business, Creditors’ Rights, etc.
  • Manage and coordinate priorities of multiple attorney/paralegal assignments.
  • Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions. Possess a working knowledge of e-filing and e-discovery procedures.
  • Manage attorneys’ expense reimbursements.
  • Maintain electronic calendar for assignments. Make appointments for attorneys, assist with coordination of depositions, court hearings, and other meetings. Arrange conference rooms.
  • Sort, distribute and prioritize all incoming mail.
  • Maintain all client files.  Work with Records Department to close files and send off-site.
  • Schedule business travel arrangements when necessary.
  • Professional phone etiquette to handle incoming calls from clients and other members of the Firm.  
  • Open new files by creating New Client/New Case forms.
  • Enter attorney and paralegal time into Elite.
  • Maintain contact information for assignments using Interaction.
  • Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys, Office Administrator, or the HR Department.
  • Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).
Legal Secretary Requirements 
  • Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Nuance, ChromeRiver; basic ability to operate office equipment such as telephone, copy machine, printer, scanner, fax, and computer; proficient with internet research. 
  • Knowledge of legal terminology and procedures. Excellent proofreading, grammar and spelling skills a must.
  • 5+ years of experience (depending on position, experience level may increase) in a mid to large size law firm.
  • Accurate typing skills with ability to transcribe legal documents and correspondence at a level of 60 wpm.
  • Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
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