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Administrative Assistant

New York, New York
Job Description
  • Provide administrative support to the US Litfulo / Cibinqo Team, including complex calendar management, travel and expense report support.
  • Schedule and coordinate, 1:1s, department meetings, as needed some meeting management and logistics
  • Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
  • Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
  • Manage Purchase Order’s through the Ariba, also working with budget coordinator in tracking payment of invoices as requested.
  • Support different marketing optional projects and initiatives as needed.
  • Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.

Technical Skills Requirements
  • Word
  • Excel (pivot, Vlookup)
  • Time Management
  • Outlook Calendar Management
  • Concur experience preferred
  • Budget experience preferred

Physical Position Requirements
  • Sitting and standing

Hybrid Schedule
  • Monday - Friday from 9:00am - 5:00pm.

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