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Fleet Administrator
Philadelphia, PA
$25.50/HR
The Fleet Administrator will provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.
Fleet Administrator Responsibilities:
Fleet Administrator Requirements:
Philadelphia, PA
$25.50/HR
The Fleet Administrator will provide support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes scorecarding, financial reporting, key performance indicator report generation, and issue resolution.
Fleet Administrator Responsibilities:
- Act as a point of contact for multiple locations
- Provide support to managers, techs and outside team members for anything needed by market
- Provide support with admin work for multiple locations- PM’s, rentals, scheduling, outside service repairs, training, KPI tracking, operational readiness, vendor management, parts rooms, pending sale/scrap and anything else needed within the market
- Work in multiple computer programs on a daily basis
- Maintain the highest level of confidentiality and professionalism in the handling of sensitive and confidential information, as well as with documents.
- Maintain documents in relationship with audits
- Act as a point of contact for outside vendors
- Organize & maintain files and supplies
- Assist with onboarding new hires
- Ability to work in a very fast paced, ever changing environment
- Ad hoc support and requests as applicable
Fleet Administrator Requirements:
- HS Diploma or GED Equivalent
- Minimum of 2-3 years’ work exp.
- Previous experience in a commercial truck repair environment
- Proficient knowledge of O365 including Power Point, Excel, Word, Teams, Zoom, and the ability to learn other technologies as needed
- Ability to multitask and work under pressure, keeping up with shifting priorities while maintaining a high level of accuracy
- Ability to effectively communicate in a professional and constructive manner internally and with suppliers
- Ability to learn and update multiple accounts payable systems
- Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
- Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
- Collaborate with peers to balance daily workloads and support the business
- Willingness to embrace change and all other assigned duties for the greater good of the team
- Produce/review various performance reports to drive results
- Strong attention to detail
- Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills. Able to manage several tasks simultaneously
