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Administrative Assistant
Hillsboro
, OR Contract To Hire
On-Site
Administrative Assistant
Hillsboro, OR
The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
Administrative Assistant Responsibilities:
Administrative Assistant Qualifications:
Hillsboro, OR
The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.
Administrative Assistant Responsibilities:
- Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
- Provide prompt and professional service to all internal and external clients.
- Prepares and distributes internal communications and serves as a central clearing position for general information.
- Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
- Performs filing, typing, data input, and other clerical support to all other departments and personnel, as directed.
- Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
- Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
- Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
- Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
- Provide support by photocopying, filing, and sending faxes as needed.
- Pulls and puts files to dead storage as required.
- Other duties will be assigned based on the position’s role within the business unit.
Administrative Assistant Qualifications:
- Associate degree in Business Administration or related discipline
- Minimum 2 years’ experience in office administrative work
- Can be a combination of education, training, and relevant experience
- Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills are favored
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
- Prioritize and manage multiple tasks, changing priorities as necessary
- Work under pressure and adapt to changing requirements with a positive attitude
- Oral and written communication skills as required for the position
- Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
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