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Administrative Operations Specialist – Radiation Oncology
Arlington,
VA$31.00/Hour Contract To Hire
On-Site
Radiation Oncology Administrative Operations Specialist
Location: Arlington, VA
Type: Onsite
Schedule: Monday–Friday | 7:30 AM–4:00 PM
Position Overview
We are seeking a Radiation Oncology Administrative Operations Specialist to support the daily operations of a busy Radiation Oncology department. This patient-facing role will coordinate appointments, treatments, referrals, insurance authorizations, medical records, and billing-related processes, while working closely with patients, physicians, clinical teams, and insurance providers to ensure smooth patient care.
Radiation Oncology Administrative Operations Specialist Responsibilities
• Manage daily front desk and administrative operations within the Radiation Oncology Department.
• Coordinate scheduling for consultations, procedures, treatments, follow-up appointments, and related specialty services.
• Complete patient registration and check-in/check-out activities.
• Communicate with patients regarding appointments, scheduling changes, required documentation, and next steps.
• Verify insurance eligibility, benefits, and coverage.
• Submit, track, and follow up on prior authorizations to minimize delays in patient care.
• Support denied authorization and appeals workflows.
• Utilize Epic and/or Aria to manage scheduling, patient information, documentation, and workflow status.
• Manage referrals and ensure required clinical and insurance documentation is received.
• Coordinate medical records and obtain outside documentation needed for continuity of care.
• Prepare clinic materials and support chart reviews prior to scheduled visits.
• Coordinate with physicians, clinical teams, referral sources, insurance carriers, and other departments.
• Support discharge tracking and patient follow-up activities.
• Serve as a liaison between department operations and professional/facility billing teams.
• Assist with billing, claims, authorization, and reimbursement workflow issues.
• Maintain accurate medical records and protect patient confidentiality in accordance with HIPAA requirements.
• Manage high-volume inbound and outbound calls and other patient communications.
• Maintain department inventory and supplies.
• Provide administrative support to departmental leadership.
• Coordinate with the Cancer Resource Center and other patient support resources as appropriate.
• Identify and help resolve workflow issues affecting scheduling, authorizations, billing, documentation, or patient access.
• Deliver compassionate, professional, and high-quality service throughout the oncology patient experience.
Radiation Oncology Administrative Operations Specialist Qualifications
• Oncology or Radiation Oncology experience.
• Epic experience, particularly scheduling, registration, patient access, and documentation workflows.
• Aria experience.
• Experience in Hematology, Infusion, Cancer Center, Radiology/Imaging, Surgical Services, Cardiology, or another complex specialty environment.
• Experience independently submitting, tracking, and following up on prior authorizations.
• Experience handling authorization denials and appeals.
• Referral management experience.
• Medical records coordination and chart preparation/review experience.
• Professional and/or facility billing support experience.
• Claims follow-up, A/R, or other revenue cycle experience.
• Experience coordinating complex procedures or treatment schedules.
• Experience with clinic inventory, supplies, or broader administrative operations.
Hunter International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and gender expression), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We comply with all applicable equal employment opportunity and affirmative action regulations.
Location: Arlington, VA
Type: Onsite
Schedule: Monday–Friday | 7:30 AM–4:00 PM
Position Overview
We are seeking a Radiation Oncology Administrative Operations Specialist to support the daily operations of a busy Radiation Oncology department. This patient-facing role will coordinate appointments, treatments, referrals, insurance authorizations, medical records, and billing-related processes, while working closely with patients, physicians, clinical teams, and insurance providers to ensure smooth patient care.
Radiation Oncology Administrative Operations Specialist Responsibilities
• Manage daily front desk and administrative operations within the Radiation Oncology Department.
• Coordinate scheduling for consultations, procedures, treatments, follow-up appointments, and related specialty services.
• Complete patient registration and check-in/check-out activities.
• Communicate with patients regarding appointments, scheduling changes, required documentation, and next steps.
• Verify insurance eligibility, benefits, and coverage.
• Submit, track, and follow up on prior authorizations to minimize delays in patient care.
• Support denied authorization and appeals workflows.
• Utilize Epic and/or Aria to manage scheduling, patient information, documentation, and workflow status.
• Manage referrals and ensure required clinical and insurance documentation is received.
• Coordinate medical records and obtain outside documentation needed for continuity of care.
• Prepare clinic materials and support chart reviews prior to scheduled visits.
• Coordinate with physicians, clinical teams, referral sources, insurance carriers, and other departments.
• Support discharge tracking and patient follow-up activities.
• Serve as a liaison between department operations and professional/facility billing teams.
• Assist with billing, claims, authorization, and reimbursement workflow issues.
• Maintain accurate medical records and protect patient confidentiality in accordance with HIPAA requirements.
• Manage high-volume inbound and outbound calls and other patient communications.
• Maintain department inventory and supplies.
• Provide administrative support to departmental leadership.
• Coordinate with the Cancer Resource Center and other patient support resources as appropriate.
• Identify and help resolve workflow issues affecting scheduling, authorizations, billing, documentation, or patient access.
• Deliver compassionate, professional, and high-quality service throughout the oncology patient experience.
Radiation Oncology Administrative Operations Specialist Qualifications
• Oncology or Radiation Oncology experience.
• Epic experience, particularly scheduling, registration, patient access, and documentation workflows.
• Aria experience.
• Experience in Hematology, Infusion, Cancer Center, Radiology/Imaging, Surgical Services, Cardiology, or another complex specialty environment.
• Experience independently submitting, tracking, and following up on prior authorizations.
• Experience handling authorization denials and appeals.
• Referral management experience.
• Medical records coordination and chart preparation/review experience.
• Professional and/or facility billing support experience.
• Claims follow-up, A/R, or other revenue cycle experience.
• Experience coordinating complex procedures or treatment schedules.
• Experience with clinic inventory, supplies, or broader administrative operations.
Hunter International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and gender expression), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We comply with all applicable equal employment opportunity and affirmative action regulations.
