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Legal Assistant
Cleveland
, Ohio Direct Hire
On-Site
Legal Assistant
Cleveland, OH
70-80K
This individual is under the direct supervision of the Director of Human Resources (Cleveland office) or the Office Administrator (Columbus, Ohio, Naples and Fort Myers, Florida, San Diego, California and Chicago, Illinois offices). The individual in this position will follow established policies and procedures, performing a wide variety of legal assistant duties for those attorneys and paralegals to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. This is a non-exempt position and the individual is eligible for overtime pay.
Legal Assistant Responsibilities
Legal Assistant Requirements
#INDFB
Cleveland, OH
70-80K
This individual is under the direct supervision of the Director of Human Resources (Cleveland office) or the Office Administrator (Columbus, Ohio, Naples and Fort Myers, Florida, San Diego, California and Chicago, Illinois offices). The individual in this position will follow established policies and procedures, performing a wide variety of legal assistant duties for those attorneys and paralegals to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. This is a non-exempt position and the individual is eligible for overtime pay.
Legal Assistant Responsibilities
- Provide confidential administrative support to legal staff. May provide specific secretarial support to a particular legal practice area, such as Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, Creditors’ Rights, etc.
- Manage and coordinate priorities of multiple attorney/paralegal assignments.
- Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions.
- Maintain electronic calendar for assignments. Make appointments for attorneys, arrange meetings and schedule conference rooms.
- Sort, distribute and prioritize all incoming mail.
- Maintain all client files. Work with Records Department to close files and send off-site.
- Schedule business travel arrangements when necessary.
- Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
- Open new files by submitting conflict searches and creating New Client/New Case forms in 3E.
- Enter attorney and paralegal time into 3E.
- Process expense reports and vendor invoices through Emburse.
- Maintain contact information for assignments.
- Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Human Resources Department, or the Office Administrators if outside of Cleveland.
- Work closely with other legal assistants and administrative support staff (billing associates, internal services personnel, docket, reception, marketing etc.).
Legal Assistant Requirements
- Proficient knowledge of firm software and hardware including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, One Drive, telephones and photocopiers.
- Knowledge of legal terminology and procedures.
- Excellent proofreading, grammar and spelling skills a must.
- 3-5 years experience (depending on position, experience level may increase) in a mid to large size law firm.
- Ability to transcribe legal documents and correspondence at a level of 80 wpm.
- Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
#INDFB
