Search open positions
Back to results Apply
Legal Assistant
Sarasota
, FL Direct Hire
On-Site
Legal Assistant
Sarasota, FL
60-68K
The Legal Assistant works under the direct supervision of the Director of Human Resources or, for offices outside of Cleveland, the Office Administrator. This position follows established policies and procedures while performing a wide variety of legal and administrative duties for assigned attorneys and paralegals. The role requires maintaining positive relationships with clients, attorneys, and staff, as well as strict confidentiality of client matters. This is a non-exempt position and is eligible for overtime pay.
Legal Assistant Responsibilities
• Provide confidential administrative and secretarial support to legal staff across various practice areas, including Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, and Creditors’ Rights.
• Manage and coordinate priorities for multiple attorneys and paralegals.
• Prepare legal documents and correspondence, including contracts, briefs, complaints, and motions.
• Maintain electronic calendars, schedule appointments, arrange meetings, and reserve conference rooms.
• Sort, distribute, and prioritize incoming mail.
• Maintain client files and coordinate with the Records Department for file closing and off-site storage.
• Arrange business travel as needed.
• Open new client and case files, including conflict searches and New Client/New Case forms in 3E.
• Enter attorney and paralegal time into 3E.
• Process expense reports and vendor invoices through Emburse.
• Prepare and review closing documents, title commitments, financing agreements, and other transaction documents
• Manage transaction checklists and maintain organized client files
• Handle post-closing tasks, including recording documents and finalizing title policies
• Coordinate with clients, lenders, brokers, title companies, and surveyors to ensure smooth closings
• Order and review title commitments, interface with title companies concerning revisions.
• Ensure compliance with regulations governing real estate transactions
• Prepare closing packages and arrange for document execution
• Order and verify payoffs, estoppels, and municipal lien searches
Legal Assistant Requirements
• Proficiency in firm software and office equipment, including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, OneDrive, telephones, and photocopiers.
• Experience with document preparation software, such as Altastar, Qualia, and Closer’s Choice
• Knowledge of legal terminology and legal procedures.
• Excellent proofreading, grammar, and spelling skills.
• 3–5 years of experience in a mid- to large-sized law firm (experience requirements may vary by position).
• Ability to transcribe legal documents and correspondence at a minimum of 80 words per minute.
• Strong organizational skills and the ability to prioritize and manage multiple tasks under time constraints.
• Strong interpersonal skills to communicate effectively with attorneys, staff, and clients with professionalism and tact.
• Ability to maintain focus and accuracy while performing a high volume of detailed clerical work.
• Willingness to work more than s per week and, at times, irregular hours as required.
• Ability to work in a normal office environment with minimal exposure to noise, dust, or temperature extremes.
#INDFB
#ZR
Sarasota, FL
60-68K
The Legal Assistant works under the direct supervision of the Director of Human Resources or, for offices outside of Cleveland, the Office Administrator. This position follows established policies and procedures while performing a wide variety of legal and administrative duties for assigned attorneys and paralegals. The role requires maintaining positive relationships with clients, attorneys, and staff, as well as strict confidentiality of client matters. This is a non-exempt position and is eligible for overtime pay.
Legal Assistant Responsibilities
• Provide confidential administrative and secretarial support to legal staff across various practice areas, including Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, and Creditors’ Rights.
• Manage and coordinate priorities for multiple attorneys and paralegals.
• Prepare legal documents and correspondence, including contracts, briefs, complaints, and motions.
• Maintain electronic calendars, schedule appointments, arrange meetings, and reserve conference rooms.
• Sort, distribute, and prioritize incoming mail.
• Maintain client files and coordinate with the Records Department for file closing and off-site storage.
• Arrange business travel as needed.
• Open new client and case files, including conflict searches and New Client/New Case forms in 3E.
• Enter attorney and paralegal time into 3E.
• Process expense reports and vendor invoices through Emburse.
• Prepare and review closing documents, title commitments, financing agreements, and other transaction documents
• Manage transaction checklists and maintain organized client files
• Handle post-closing tasks, including recording documents and finalizing title policies
• Coordinate with clients, lenders, brokers, title companies, and surveyors to ensure smooth closings
• Order and review title commitments, interface with title companies concerning revisions.
• Ensure compliance with regulations governing real estate transactions
• Prepare closing packages and arrange for document execution
• Order and verify payoffs, estoppels, and municipal lien searches
Legal Assistant Requirements
• Proficiency in firm software and office equipment, including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, OneDrive, telephones, and photocopiers.
• Experience with document preparation software, such as Altastar, Qualia, and Closer’s Choice
• Knowledge of legal terminology and legal procedures.
• Excellent proofreading, grammar, and spelling skills.
• 3–5 years of experience in a mid- to large-sized law firm (experience requirements may vary by position).
• Ability to transcribe legal documents and correspondence at a minimum of 80 words per minute.
• Strong organizational skills and the ability to prioritize and manage multiple tasks under time constraints.
• Strong interpersonal skills to communicate effectively with attorneys, staff, and clients with professionalism and tact.
• Ability to maintain focus and accuracy while performing a high volume of detailed clerical work.
• Willingness to work more than s per week and, at times, irregular hours as required.
• Ability to work in a normal office environment with minimal exposure to noise, dust, or temperature extremes.
#INDFB
#ZR
