Litigation Legal Assistant

Litigation Legal Assistant
Los Angeles, CA
$100-115,000

Position Overview
We are seeking a Litigation Legal Assistant. This role provides comprehensive secretarial and administrative support to three or more attorneys and paralegals within our litigation practice group. The successful candidate will be a proactive team player with exceptional organizational skills and a commitment to delivering outstanding client service. This position requires regular onsite attendance and close collaboration with peers, attorneys, and firm management.

Essential Job Functions and Responsibilities

• Draft basic pleadings, including notices of appearance, pro hac vice admissions, summons, complaints, and motions.
• Arrange for court reporters and videographers as needed.
• Assist in preparing and organizing pleading binders, exhibit binders, and trial notebooks.
• Draft and edit correspondence, memoranda, and other legal documents for attorney/paralegal review.
• Manage incoming and outgoing mail, ensuring timely delivery and proper routing.
• Maintain attorney calendars, contact lists, and deadline reminder systems.
• Open new matters through Business Intake and initiate conflict checks; maintain and close case files upon completion.
• Greet clients and visitors, ensuring professional and courteous communication at all times.
• Schedule appointments and make travel arrangements for assigned attorneys and paralegals.
• Enter attorney time entries into the timekeeping system.
• Collaborate with the Billing Department and attorneys to review and finalize client invoices.
• Work closely with internal departments including Word Processing, Business Intake, Accounting, and Office Services.
• Perform additional administrative duties as assigned.

Additional Responsibilities

• Maintain proficiency in litigation software, terminology, and document management systems.
• Conduct online research relevant to cases and client matters.
• Handle docketing and calendaring tasks in compliance with California court rules.
• Demonstrate working knowledge of court systems, filing procedures, and litigation protocols.

Required Qualifications

• High school diploma or equivalent.
• Up to s of administrative or legal secretarial experience; litigation experience preferred.

Preferred Qualifications

• Some college coursework.
• Active Notary Public certification.

Knowledge, Skills, and Abilities

• Excellent proofreading, grammar, spelling, and punctuation skills.
• Experience with trial preparation and filing of trial-related pleadings (e.g., Motions in Limine, Exhibit Lists, Witness Lists).
• Proficiency in state and federal e-filing systems (Janney & Janney, OneLegal, File & ServXpress).
• Ability to create TOC/TOA using Microsoft Word or Litera.
• Strong attention to detail with the ability to verify calculations and review documents for accuracy.
• Ability to work independently while adhering to law office policies and procedures.
• Excellent organizational and time management skills; able to handle multiple priorities under tight deadlines.
• Exceptional interpersonal skills to communicate effectively with clients, attorneys, and staff.
• Proficiency in Microsoft Windows 7 and Office 2010 Suite; minimum typing speed of 75 wpm.
• Flexibility to adjust work hours as needed.

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