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Litigation Legal Assistant
Los Angeles
, California Contract
On-Site
Litigation Legal Assistant
Los Angeles, CA
to
Position Overview
We are seeking a Litigation Legal Assistant. This role provides comprehensive secretarial and administrative support to three or more attorneys and paralegals within our litigation practice group. The successful candidate will be a proactive team player with exceptional organizational skills and a commitment to delivering outstanding client service. This position requires regular onsite attendance and close collaboration with peers, attorneys, and firm management.
Essential Job Functions and Responsibilities
Required Qualifications
Los Angeles, CA
to
Position Overview
We are seeking a Litigation Legal Assistant. This role provides comprehensive secretarial and administrative support to three or more attorneys and paralegals within our litigation practice group. The successful candidate will be a proactive team player with exceptional organizational skills and a commitment to delivering outstanding client service. This position requires regular onsite attendance and close collaboration with peers, attorneys, and firm management.
Essential Job Functions and Responsibilities
- Draft basic pleadings, including notices of appearance, pro hac vice admissions, summons, complaints, and motions.
- Arrange for court reporters and videographers as needed.
- Assist in preparing and organizing pleading binders, exhibit binders, and trial notebooks.
- Draft and edit correspondence, memoranda, and other legal documents for attorney/paralegal review.
- Manage incoming and outgoing mail, ensuring timely delivery and proper routing.
- Maintain attorney calendars, contact lists, and deadline reminder systems.
- Open new matters through Business Intake and initiate conflict checks; maintain and close case files upon completion.
- Greet clients and visitors, ensuring professional and courteous communication at all times.
- Schedule appointments and make travel arrangements for assigned attorneys and paralegals.
- Enter attorney time entries into the timekeeping system.
- Collaborate with the Billing Department and attorneys to review and finalize client invoices.
- Work closely with internal departments including Word Processing, Business Intake, Accounting, and Office Services.
- Perform additional administrative duties as assigned.
- Maintain proficiency in litigation software, terminology, and document management systems.
- Conduct online research relevant to cases and client matters.
- Handle docketing and calendaring tasks in compliance with California court rules.
- Demonstrate working knowledge of court systems, filing procedures, and litigation protocols.
Required Qualifications
- High school diploma or equivalent.
- Up to s of administrative or legal secretarial experience; litigation experience preferred.
- Some college coursework.
- Active Notary Public certification.
- Excellent proofreading, grammar, spelling, and punctuation skills.
- Experience with trial preparation and filing of trial-related pleadings (e.g., Motions in Limine, Exhibit Lists, Witness Lists).
- Proficiency in state and federal e-filing systems (Janney & Janney, OneLegal, File & ServXpress).
- Ability to create TOC/TOA using Microsoft Word or Litera.
- Strong attention to detail with the ability to verify calculations and review documents for accuracy.
- Ability to work independently while adhering to law office policies and procedures.
- Excellent organizational and time management skills; able to handle multiple priorities under tight deadlines.
- Exceptional interpersonal skills to communicate effectively with clients, attorneys, and staff.
- Proficiency in Microsoft Windows 7 and Office 2010 Suite; minimum typing speed of 75 wpm.
- Flexibility to adjust work hours as needed.
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