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Litigation Legal Secretary
Chicago
, Illinois $85,000/Year Direct Hire
On-Site
Litigation Legal Secretary
Chicago, IL
$85k – 90k
The Litigation Legal Secretary will follow established policies and procedures, performing a wide variety of secretarial duties for those attorneys and paralegals to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Litigation Legal Secretary Responsibilities:
Litigation Legal Secretary Requirements:
Chicago, IL
$85k – 90k
The Litigation Legal Secretary will follow established policies and procedures, performing a wide variety of secretarial duties for those attorneys and paralegals to which assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Litigation Legal Secretary Responsibilities:
- Provide confidential administrative support to litigation legal staff
- Manage and coordinate priorities of multiple attorney/paralegal assignments.
- Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions.
- Monitor litigation calendars, deadlines, and case schedules to ensure timely filings and responses.
- Make appointments for attorneys, arrange meetings and conference rooms.
- Sort, distribute, and prioritize all incoming mail.
- Maintain all client files.
- Work with the Records Department to close files and send them off-site.
- Schedule business travel arrangements when necessary.
- Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
- Open new files by creating New Client/New Case forms.
- Enter attorney and paralegal time into 3E.
- Process expense reports.
- Maintain contact information for assignments.
- Perform overflow typing, filing, and photocopying as time permits and as requested.
- Works closely with other secretarial staff and administrative support staff.
Litigation Legal Secretary Requirements:
- 3-5 years of experience in a mid to large-sized law firm.
- HS Diploma required.
- Proficient knowledge of firm software and hardware, including Outlook, Word, 3E, Excel, telephones, and photocopiers.
- Knowledge of legal terminology and procedures.
- Excellent proofreading, grammar and spelling skills are a must.
- Ability to transcribe legal documents and correspondence at a level of 80 wpm.
- Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
- Interpersonal skills are necessary in order to communicate and follow the instructions effectively from a diverse group of attorneys and staff, and provide information with courtesy and tact.
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