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Legal Billing Coordinator
Location: Columbus, Cincinnati, Cleveland, or Dayton
Pay: $
The Legal Billing Coordinator will communicate directly with partners, associates, and legal assistants, as well as other members of the Finance department, in connection with various aspects of client billing. This role will prepare and process client bills while managing a high volume of billing activity for an assigned group of attorneys.
Legal Billing Coordinator Responsibilities
Legal Billing Coordinator Requirements
#INDGB
Hunter International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and gender expression), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We comply with all applicable equal employment opportunity and affirmative action regulations.
Location: Columbus, Cincinnati, Cleveland, or Dayton
Pay: $
The Legal Billing Coordinator will communicate directly with partners, associates, and legal assistants, as well as other members of the Finance department, in connection with various aspects of client billing. This role will prepare and process client bills while managing a high volume of billing activity for an assigned group of attorneys.
Legal Billing Coordinator Responsibilities
- Prepare monthly and ad-hoc prebills for attorney review and approval, with an emphasis on accuracy and timeliness.
- Prepare and revise draft bills, processing attorneys’ comments and revisions.
- Review prebills/draft bills to ensure matters are compliant with client outside counsel guidelines.
- Understand firm, client, matter and exception rates, advanced and courtesy discounts.
- Confirm that applicable rates and fee arrangements are reflected properly on all matters.
- Submit requests for timekeeper and rate approval when necessary.
- Apply retainer funds as directed by attorneys.
- Process write-downs in accordance with Firm policy guidelines.
- Complete billing assignments and respond to inquiries accurately and within established Firm guidelines and deadlines.
- Prepare, submit, track, and monitor e-bills through various client billing platforms, and promptly identify and resolve any issues.
- Analyze and address billing rejections and reductions as they arise.
- Communicate with attorneys regarding matter billing status and other billing-related inquiries.
- Research and respond to inquiries regarding billing issues and problems.
- Assist with identifying opportunities to improve billing processes and efficiency.
- Maintain detailed billing notes outlining procedures, deadlines, and other client and attorney preferences related to billing.
- Support client and attorney requests for accrual and budget information in a timely and accurate manner.
- Escalate complex or unresolved issues to the Legal Billing Supervisor when appropriate.
- Maintain a high level of client service and serve as a resource for external clients, attorneys, Firm-wide staff, vendors, and other third parties.
- Assist with departmental projects, initiatives, and process improvements as needed.
- Prepare ad-hoc billing reports for internal and external clients as requested.
Legal Billing Coordinator Requirements
- Minimum of a High School diploma or equivalent required.
- Bachelor’s degree or equivalent experience in billing, accounting, finance, or a related field preferred.
- 2–5 years of experience in a Billing Coordinator, Legal Billing, Accounts Receivable, or related role, preferably within a mid- to large-size law firm or professional services firm.
- Proficiency in Microsoft Office Suite, particularly Excel and Word, and Outlook 365.
- Prior experience using Aderant Financial Systems, Classic, Elite, BillBlast, and/or eBilling Hub preferred.
- Familiarity with eBilling processes across a variety of client billing platforms.
- Ability to identify, research, and resolve billing issues accurately and efficiently.
- Strong organizational, analytical, critical thinking, and time management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a high-volume billing environment.
- Ability to occasionally work outside standard business hours and/or adjust personal schedule as deadlines or workload requires.
#INDGB
Hunter International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, and gender expression), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We comply with all applicable equal employment opportunity and affirmative action regulations.
