Legal Billing Associate

Naples, Florida
Legal Billing Associate
Naples, FL
Direct Hire

SUMMARY: Although some direction is provided by the Director of Finance, this individual is under the direct supervision of the Accounting Manager. The Accounting Associate is responsible for accounting-related assignments to ensure prompt, responsive service to the Firm and its clients.  This is a non-exempt position and the individual is eligible for overtime pay.


Legal Billing Associate Responsibilities 

  • Processes billing, including electronic billing, for the Chicago office and other attorneys as assigned on a daily basis.
  • Update proforma trackers daily for Chicago billing and other attorneys as assigned.
  • Submit electronic billing with outside vendors and eBilling Hub.
  • Monitor and correct electronic billing rejections and issues weekly.
  • Meet with assigned attorneys to determine client billing needs.
  • Review WIP adjustments and compliance to Firm policy.
  • Prepare copies of invoices and ledger history reports for Chicago clients and others as requested.
  • Print copies of invoices for attorneys/secretaries/clients as requested.
  • Prepare spreadsheets/summary sheets for attorneys/clients.
  • Enter daily cash and trust receipts for the Chicago office.
  • Handle processing of client overpayments (trust/mail checks).
  • Utilize remote check scanner for bank deposits for the Chicago office.
  • Handle petty cash entry for the Chicago office.
  • Handle soft cost postage entries for the Chicago office.
  • Assist with Accounting questions and issues specific to the Chicago office and Firmwide.
  • Assist Collections Associate and Accounting Management with billing payment issues and questions.
  • Assist eBilling Specialist with eBilling issues and rejections.
  • Assists with client billing questions and issues.
  • Assist with accounting projects and additional requests from Accounting Management.
  • Backup to Billing Associates in all offices.
  • Backup to A/R Associate.

Legal Billing Associate Requirements 

  • High School Diploma or equivalent, required.
  • Ability to read, write and perform arithmetic computations at a level normally acquired through the completion of high school or equivalent in order to maintain and verify figures.
  • Approximately two to three years of experience in a service-related field with an understanding of finance policies and procedures and ability to effectively perform responsibilities with minimum supervision. Legal experience preferred.
  • Proficiency in the Firm’s software and hardware including 3E (Elite), Word, 10-Key by touch, Outlook, Excel, and Photocopiers.  Ability to type brief memos, letters and forms.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
  • Demonstrates responsiveness, tact, diplomacy, good judgment, and confidentiality in communications with all levels of personnel, clients, and outside vendors.
  • Strong commitment to the Accounting Department as a customer service function within the Firm, and ability to operate effectively and cooperatively within the Accounting Department to enable the department to function cohesively and to provide excellent customer service within the Firm.
  • Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued.  Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation, or any other characteristic protected by the law.




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Individuals seeking employment at Hunter International are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is voluntary. Refusal to provide the requested information will not subject you to any adverse treatment. Any information that you do provide will be kept confidential as required by law.

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