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Executive Assistant
Toledo, OH
$34/HR
The Executive Assistant position involves managing the Executive's schedule, overseeing daily and long-term priorities, and handling various business-related tasks for the team. Responsibilities include organizing travel and accommodation, creating reports, taking minutes, and other essential organizational duties.
Executive Assistant Responsibilities:
Toledo, OH
$34/HR
The Executive Assistant position involves managing the Executive's schedule, overseeing daily and long-term priorities, and handling various business-related tasks for the team. Responsibilities include organizing travel and accommodation, creating reports, taking minutes, and other essential organizational duties.
Executive Assistant Responsibilities:
- Schedule all meetings and travel, prioritizing meetings and communicating relevant details to participants.
- Balance conflicting priorities to manage workflow, ensure project completion, and meet critical deadlines.
- Prepare Executives for appointments by gathering necessary materials for each meeting.
- Conduct, compile, and present research on potential funders, partners, and other topics.
- Collaborate with staff to collect and assemble information for presentations, projects, and strategic planning.
- Serve as the first point of contact for high-level relationships between Executives and external contacts.
- Facilitate, build, and monitor relationships, including tracking contacts in the database and managing follow-up.
- Handle phone, email, and postal mail inquiries and respond appropriately.
- Draft and edit correspondence, articles, reports, and presentations; transcribe meeting notes.
- Coordinate and manage special projects, working collaboratively with staff to ensure deadlines are met.
- Support the work of programs and operations to achieve overall mission goals.
- Provide back-up support for co-workers when appropriate and actively support group goals.
- Degree in Business Administration or related discipline.
- More than 5 years of experience as an Executive Assistant to C-Level Executives.
- Proven organizational and time management skills to handle a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail.
- High level of confidentiality required.
